Details as per Relevant Clauses of UGC (ODL) Regulations 2017


Sl.No. Subject Information
1 Name and address of Directorate/Department/School for Distance Education DIRECTORATE OF DISTANCE EDUCATION,
2 Name and designation of Director of Distance Education (Not applicable for State Open Universities) DR. K. ALAMELU, DIRECTOR I/C PROFESSOR
3 Documentary proof of NAAC score Download
4 Affidavit submitted to UGC Download
5 Details of infrastructure available at HQs exclusively for distance education Built-up Area (Carpet Area. in Sq. ft) Required Built-up Area Available
(a) Built Up Area Type  
(b) Academic 7500 14831.25
(c) Administrative 1500 1891.43
(d) Academic support such as Library Reading room, Computer Centre, Informational and Communication technology Labs. Video and Audio Labs etc 4500 10830.68
(e) Amenities or other support Facilities 1500 32135.33
6. Details of Study Centres (including those outside the main campus of HEI, if any, alongwith approval)  
7 Copy of relevant page of Act allowing the HEI to offerthe programme in Open and Distance Learning mode (attach duly attested photocopies) Download
8 Recognition letters to offer ODL programmes issued by the erstwhile DEC and UGC (year wise in reverse order) Download
S.No Subject Information
1. List of programmes being offered in ODL mode and from the year of its inception Download
2. Prospectus for ODL programmes Download
3. ODL Programmedetails including brochures or programme guides containing inter alia information such as name of the programme, duration, eligibility for enrolment, programme fee, programme structure etc Download
4. Programme-wise information on syllabus, suggested readings, contact points for counseling, programmestructure with credit points, programme-wise faculty details, list of supporting staff Download
5. Information regarding any new programmes launched and those proposed for the next two years  
6. Certificate to the effect that the degree programmes proposed to be offered through ODL mode are being offered through regular mode at HEI
(a) A Private University established under a State Act will be eligible to run ODL programmes, which have been conducted in conventional mode for a minimum period of five years
7. Approval of the proposed programme from the Academic Council of the HEI (attach duly attested photocopy) Download
8. Details of the teaching facultyavailable exclusively for ODL programmes, including therein the educational qualifications and teaching experience ofevery member of its teaching faculty and also indicating therein whether such member is employed onregular or part time or visiting or contractual basis Download
9. Pay and other emoluments payable for each category of teachers and other employees Download
10. Information in regard to physical and academic infrastructure and other facilities, including that of each ofthe Learner Support Centres and in particular the facilities accessible by learners on being admitted to theHEI; Download
11. Details of Administrative staff available exclusively for ODL programmes at HQs (attach duly attested photocopy) programmes at HQs (attach duly attested photocopy) Download
12. Details of Academic (qualified counselors) and other staff available exclusively for ODL programmes at LSCs (Give programme-wise details) Download
13. Approval of Regulatory Authority for the programmes, if any, mentioned at clause (p) of Clause (p) of Sub Regulation (2) of Part-I of UGC (ODL) Regulations, 2017
(a) name(s) of the Regulatory Authority
(b) name (s) of ODL programme
(Attach duly attested photocopy)
14. Certificate to the effect that the nomenclature of ODL programmes is as per UGC Notification on Specification of Degrees dated March, 2014 and its amendments. Download
15. Certificate to the effect minimum duration of the programme and minimum qualification required at entry level are as per UGC Notification on Specification of Degrees dated March, 2014 and its amendments. Download
S.No Subject Information
1. Approval of Statutory Authorities of the HEI for Program Project Report (PPR) Download
2. Certificate to the effect that the main contents stipulated in Annexure IX of UGC (ODL) Regulations, 2017 have been included in PPR Download
3. Certificate to the effect that the guidelines on preparation of Self Learning Material (SLM) as specified in Annexure-VIII in UGC (ODL) Regulation, 2017 have been followed. Download
4. Approval of SLM by the Statutory Authorities of the HEI (as per clause 3(1) (v) of UGC (ODL) Regulations, 2017) Download
5. Complete information about ‘Self Learning Material’ including name of the faculty who prepared it, whenwas it prepared and last updated, source of Self Learning Material, references of Self Learning Material,etc. Download
S.No Subject Information
1. The process of admission and selection of eligible candidates applying for such admission, including allrelevant information in regard to the details of test or examination for selecting such candidates for admissionto each course or programme of study and the amount of fee to be paid for the admission test Download
2. Academic calendar of ODL programmes: a. dates for registration
b. re-registration
c. counseling sessions
d. assignment submissions
e. receipt of feedbacks on assignments
f. dates of the term end examinations
g. result declarations, etc
3. Minimum educational qualifications required for admission in programme(s) specified by the relevantstatutory authority or body, or by the Higher Educational Institution, where no such qualifying standardshave been specified by any statutory authority Download
4. Data of year-wise andprogramme-wise student enrolment details (as per format) Download
5. Data of year-wise andprogramme-wise degrees or certificates or diplomas or post graduate diplomas awarded Download
6. Complete details of each programme on offer including fee structure, minimum eligibility condition for admission as prescribed by Commission from time to time Download
7. Method of evaluation/ assessment of students for award of degree Download
S.No Subject Information
1. Online/offline grievance redressal mechanism at HQs Download
2. Details of full time dedicated help desk providing single window services for all learner related queries. (as per clause 15 (2) (v) of UGC (ODL) Regulations, 2017) Download
3. Number of seats approved in respect of each course or programme of Open and Distance Learning mode,which shall be in consonance with the resources Download
4. Conditions of eligibility including the minimum age of a learner in a particular course of programme ofstudy, where so specified by the Higher Educational Institution Download
5. Compilation of questions and answers under the head ‘Frequently Asked Questions” with the facility of‘on-line’ interaction with learners providing hyperlink support Download
6. Detailed strategy plan related to On-line course delivery, if any including learning materials offeredthrough On-line and learner assessment system and quality assurance practices of e-learning programmes Download
7. Feedback mechanism on design, development, delivery and continuous evaluation of learnerperformancewhich shall form an integral part of the transactional design of the Open and Distance Learning mode programmes and shall be an input for maintaining the quality of the programmes andbridging the gaps, if any Download
8. List of LearnerSupport Centres with addresses and contact details, their working hours and counseling schedule, list of supporting staff, etc. Download
9. List of the ‘Learner Support Centres’ along with the number of students who shall appear at anyexamination centre and details of the Information and Communication Technology facilities available forconduct of examination in a fair and transparent manner; Download
10. Activity planner including all the academic activities to be carried out by the Higher Educational Institutionduring the academic session and the details of July cycle and January cycle shall be notified separately  
11. List of the ‘Examination Centres’ along with the number of students in each centre Download
S.No Subject Information
1. Course-wise fee structure and its basis Download
2. All kind of payment or fee paid by the students Download
3. Each component of the fee, deposits and other charges payable by the learners admitted to such HigherEducational Institutions for pursuing a programme in Open and Distance Learning, and the other terms and conditions of such payment Download
4. Percentage of tuition fee and other charges refundable to a learner admitted in such Higher EducationalInstitutions in case such learner withdraws from such Higher Educational Institutions before or aftercompletion of course or programme of study and the time within, and the manner in, which such refund shallbe made to the learner. Download
5. Details of fee structure based on a policy or guidelines laid down by the Government or any other (Please specify) Download