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Office Functions
Office of the Controller of Examinations

The office of the Controller of Examinations is responsible for the conduct of scheduled examinations of all academic streams viz.,

  • University Departments
  • Affiliated Colleges
  • Distance Education.
  • Online Education.

End Semester Examinations are conducted every year in the months of April and November for the students of University Departments, Affiliated Colleges and Collaborative Programmes. End Semester Examinations are conducted every year in the months of May and December for the students of Distance Education and Online Education. The Schedule for the End Semester Examinations shall be published on the University website five weeks prior to the commencement of examinations and a detailed time-table shall be published three weeks prior to the commencement of examination with the details of examination centres. Students are advised to visit the website of Alagappa University https://alagappauniversity.ac.in for the information related to their End Semester Examination.

Examination Automation

The office of the Controller of Examinations has implemented total automation in the examination process of all the academic streams of University through its well established physical as well as ICT infrastructures. We are the pioneers in conducting the examinations through online, introducing on-screen and online evaluation processes among the Universities of the country.

Tamil Nadu Innovation and Initiatives of State Planning Commission, (TANII) Government of Tamil Nadu has sanctioned a sum of Rupees 4.5 Crore to the University to develop a novel method for digital evaluation and to implement the same in the end semester examinations of Alagappa University. Through this Innovative Project 150 number of high configuration computers, sophisticated duplex scanners, answer booklet batching machines, automatic answer booklet cutter machines, I.D. markers, automatic stapler maker, software for quality checking, Rack Servers with Xeon Processor with 24 T.B. capacity & 256 GB RAM, Network Attached Storage Servers with 24 T.B. capacities, 1 and 10 Giga bit managed network switches, projector and LED display boards, high resolution colour printers have been installed at TANII Digital Evaluation Centre of Alagappa University.

Different parts involved in the examination automation processes
  • Setting up of Information and Communication Technology (ICT) Infrastructure, Networking, Technical Manpower & Help Desk.
  • Adoption of e-Governance (online data collection for preparation of Students Galley for Examinations, online submission of exam application, online payment of exam fee, generation of e-Hall Ticket and preparation of session wise nominal roll) to operate with Paperless Communication and Cashless Transactions effectively.
  • Communication with Departments / Colleges / Institutes through dedicated online portals and institutional e-mails.
  • Pre-Exam Process (including preparation of session wise nominal roll based on data collected through online portal).
  • On-Exam Process (Sharing the question papers through online portal, collection of absentees statement on portal and bar-code enabled answer booklets).
  • Post-Exam Process (Disowning Student information from the answer script prior to the evaluation process, scanning of marks entered by the examiner and result processing).
  • Publication of Results and Post-Result Process (Re-valuation of answer script and photocopy of answer script, etc).
  • Issuance of Certificates.
  • Report Generation and Preservation of Data.
Significance of Examination Automation Processes
  • Speedy publication of accurate and error-free Results.
  • Reduction in exam expenditure
  • Elimination of manual intervention as well as unintentional errors.
Organizational Structure of Office of Controller of Examinations
Contact

General Grievance Redressal : (+91) 4565 228097 & 223122
Distance Education Grievance Redressal : (+91) 4565 223125 & 223175
Email : aucoe@yahoo.co.in
alucoesec@gmail.com

Officer / Wing Phone EMail
University Departments(+91) 4565 223186alucoeud@gmail.com
Affiliated Colleges (+91) 4565 223181coeafficlg@gmail.com
Collaborative Programs (+91) 4565 223178alucoecp@gmail.com
Distance Education (+91) 4565 223175alucoede@gmail.com
Exam Application (Online) (+91) 4565 223179coeedp@gmail.com

In addition to the existing ICT facilities (50 computers, 23 printers), 25 Computers, 10 laser printers, High-End servers, High-End scanners, High-End printers, line printers, UPS (10 KVA) units, 13 AC machines, Server Rack, Switch, LCD projector, CCTV set up, LAN set up (75 terminals), Tamilnadu Innovative Initiative (TANII) has awarded Rs. 5 Crores fund to the University to strengthen Automation in the Examination processes. With these ICT and Physical infrastructure facilities, Alagappa University has implemented total Automation in the examination processes of academic streams (University Departments, Affiliated Colleges, Distance Education, Online Education).

Different parts involved in the examination automation processes:

  • Setting up of Information and Communication Technology (ICT) Infrastructure, Networking, Technical Manpower & Help Desk.
  • Adoption of e-Governance (online submission of exam application, online payment of exam fee and instant generation / printing of e-Hall ticket) to operate with Paperless Communication and Cashless Transactions effectively.
  • Communication with Departments / Colleges / Institutes through dedicated institutional e-mails.
  • Pre-Exam Process (including customized Barcoded Answer Booklets).
  • On-Exam Process (Computer coded Attendance Sheets).
  • Post-Exam Process (scanning and generation of marks).
  • Publication of Results and Post-Result Process (Re-valuation etc).
  • Issue of Certificates.
  • Report Generation and Preservation of Data.

Achievements of Examination Automation Processes:

  • Speedy publication of Results
  • Reduction in exam expenditure
  • Elimination of manual intervention and errors.

The Schedule for Examinations is published on the University website five weeks prior to the commencement of examinations and a detailed time-table is published three weeks prior to the commencement of examination with the details of examination centres.

Students are advised to visit the website of Alagappa University ( https://alagappauniversity.ac.in) for Examination related information.

Students may contact the respective wings for examination related information

General Enquiry

   +91-4565-228097 & +91-4565-223122
  aucoe@yahoo.co.in

Officer / Wing Phone EMail
University Departments(+91) 4565 223186alucoeud@gmail.com
Affiliated Colleges (+91) 4565 223181coeafficlg@gmail.com
Collaborative Programs (+91) 4565 223178alucoecp@gmail.com
Distance Education (+91) 4565 223175alucoede@gmail.com
Exam Application (Online) (+91) 4565 223179coeedp@gmail.com
Major Roles & Responsibilities Of CoE Section

UNIVERSITY DEPARTMENTS

(44 University Departments & 2+1 Constituent Colleges)

  • Updation of student data for all Ph.D. Course Work, M.Phil, PG, UG, PG Diploma, Diploma and Certificate programs.
  • Conduct of Special Supplementary Exam.
  • Preparation of Nominal Roll list of candidates appearing for exams.
  • Preparation of exam schedule & time-table.
  • Hall ticket generation.
  • Issue of Invigilation duty order.
  • Processing of Panel of examiners (internal and external).
  • Supply of answer script & stationeries and collection of scripts.
  • Coordination in the conduct of examinations.
  • Processing for valuation of scripts
  • TMR processing and publication of Results.
  • Re-valuation of scripts (on request).
  • Printing and verification of Individual Mark Statement (IMS), Cumulative Mark Statement (CMS), Provisional Certificate (PC) and Degree Certificate (DC).
  • Preparation of Convocation list and Rank list.
  • Convocation related works.
  • Issue of Rank Certificate and Genuineness Certificate.
  • Preparation of Statistics and related reports.
  • Sending of all tapals and Certificates.
  • Processing of Advance, Remuneration and TA & DA bills of examiners.
  • Addressing student issues (In-person, Phone, Letter, e-mail, Fax).

AFFILIATED COLLEGES

(46 Colleges)

  • Updation of student data for UG, PG, M.Phil programs.
  • Preparation of Nominal Roll list of candidates appearing for exams.
  • Preparation of Staff Seniority list.
  • Coordination with Principals / Chairpersons / Chief / Examiners.
  • Conduct of central valuation at the office of CoE.
  • Re-valuation of scripts (on request).
  • Printing and verification of Individual Mark Statement (IMS), Cumulative Mark Statement (CMS), Provisional Certificate (PC) and Degree Certificate (DC).
  • Preparation of Convocation list and Rank list.
  • Convocation related works.
  • Issue of Rank Certificate and Genuineness Certificate.
  • Processing of Advances for the Colleges to conduct the Examinations
  • Preparation of Statistics and related reports
  • Sending of letters, e-mails and Certificates.
  • Processing of Remuneration and TA & DA bills of examiners.
  • Addressing student issues (In-person, Phone, Letter, e-mail, Fax).

COLLABORATIVE PROGRAMMES

  • Updation of student data for UG, PG, Diploma and Certificate programs.
  • Preparation of Nominal Roll list of candidates appearing for exams.
  • Supply of answer script & stationeries and collection of scripts.
  • Coordination with collaborating Institutions.
  • Printing and verification of Individual Mark Statement (IMS), Cumulative Mark Statement (CMS), Provisional Certificate (PC) and Degree Certificate (DC).
  • Preparation of Convocation list and Rank list.
  • Convocation related works.
  • Issue of Rank Certificate and Genuineness Certificate.
  • Preparation of Statistics and related reports
  • Sending of letters, e-mails and Certificates.
  • Addressing student issues (In-person, Phone, Letter, e-mail, Fax).

DISTANCE EDUCATION & ONLINE EDUCATION

  • Updation of student data for UG, PG, PG Diploma, Diploma and Certificate programs.
  • Processing of special permission and improvement cases.
  • Preparation of Nominal Roll.
  • Conduct of central valuation at the office of CoE.
  • Re-valuation of scripts (on request).
  • Arranging Answer scripts, Stationaries, Foil cards, program-wise, course-wise and centre-wise.
  • Receipt of Answer scripts received from Exam centres and segregation into program-wise course-wise and centre-wise.
  • Bundling of scripts and Allotment to Examiners for valuation.
  • Preparing the panel of Chairperson and examiners.
  • Sending of Appointment order to the Examiners.
  • Conduct of Board Meeting.
  • Publication of Results.
  • Printing and verification of Individual Mark Statement (IMS), Cumulative Mark Statement (CMS), Provisional Certificate (PC) and Degree Certificate (DC).
  • Dispatching of certificates by INDIAPOST by BNPL scheme for security and tracking.
  • Preparation of Convocation list.
  • Convocation related works.
  • Issue of Genuineness Certificate.
  • Preparation of Statistics and related reports
  • Addressing student issues (In-person, Phone, Letter, e-mail, Fax).